Instructions to the authors
7.VII.2011

ANNALES de la SOCIÉTÉ ENTOMOLOGIQUE de FRANCE
45, rue Buffon, 75005 PARIS, France.

Tel.: +33.1.40.79.34.00. Fax: +33.1.40.79.36.99.
Editor-in-Chief: Pierre Rasmont; email: pierre.rasmont@umh.ac.be
Publication Director: Brigitte Frérot; email: frerot@versailles.inra.fr
Secretary: André Nel; email: anel@mnhn.fr

The Annales de la Société entomologique de France publish original research papers ("Articles") about insect [Hexapoda] taxonomy, comparative morphology, phylogeny, zoogeography, population genetics, plant-insect relationships, ethology, symbiosis. Concerning taxonomy, the journal avoids to publish isolated descriptions and gives preference to papers including ecological, biogeographical, phylogenetical considerations, or comprehensive revisions. Large papers are welcome.

The section "Brèves notes - Short notes" is devoted to short original papers introducing new ideas, hypotheses, concepts, technological innovations or a preliminary work opening up new prospects. Any theme may be submitted. These Short notes are limited to 12 manuscript pages, including at most one illustration page.

Manuscript preparation

Language

Papers are in English (U.K.) or in French (France).

Manuscript layout

Manuscripts should be divided into precise sections. We recommend the following section titles: Introduction, Material and methods, Results (or Observations), Discussion, Conclusion (optional), Acknowledgements, References.

Taxonomy should abide by the recommendations of the latest version of the International Code of Zoological Nomenclature. For new taxa and names, the abbreviations to be used are n. sp., n. g., n. comb. as in Recommendation 16A of the ICZN (1999). The author name and description date must be given for each taxon at its first mention as in the next examples: Bombus terrestris (L. 1758); Hoplitis parvula (Dufour & Perris 1840); Osmia nasoproducta Ferton 1909. Linnaeus must be abbreviated by L. but no other author.

In the manuscript, the male symbol must be replaced by $ or $$ (plural), the female symbol must be replaced by £ or ££ (plural), the symbol for workers (as in social Hymenoptera) must be replaced by € or €€. Authors names are in lower case in the main text and in bold lower case in the references section. Dates should be given as in the following examples: 13.IV.1957; 31.VIII.2003; 2.II.2004. Footnotes are not allowed.

Telegraphic style may be used for taxa descriptions; abbreviations should be defined.

Page layout

The page format is DIN A4. The text, as well as references, tables and legends, should be double spaced with upper, lower and lateral margins of 2.5cm. All pages must be numbered. The text should be in Times (New Roman) 12pt, left justified, without indentation. Names of genera, species and subspecies must be in italics.

Page 1 must include: the title, where the taxa are to be designated by their scientific name and, between parentheses, their order and family names, separated by a colon; the author(s) name(s) with their first name(s), followed by their detailed addresses, if possible with their email addresses (by default, the first author is considered as the corresponding author; if this is not the case, it must be specified); a short running title, not longer than 45 characters, including spaces.

Exemple:

Page 2 includes an English summary ("Abstract") and a French summary ("Résumé"). If the authors provide the English summary only, the French one will be proposed by the editing board. Five English keywords are given.

Tables, annexes

The tables should be limited to the minimum, they should not duplicate data given in the text. They should be provided on separate pages after the References, with the legend at the top. The legends must be precise enough to allow a full understanding without reading the main text. The table format must fit the Annales "portait" justification (1 or 2 columns: 8 or 16.5 x 21.0 cm). The "landscape" page layout format should be avoided.

The desired place for the tables is written in the manuscript margin. The tables and figures are numbered in Arabic numerals, abbreviated in the text (e.g.: "fig. 1"; "fig. 1-3"; "tab. 1"; "tab. 2-4"). Extensive lists, if they cannot be avoided, should be annexed at the end of the paper.

Illustrations

The illustrations with their legends must be "portrait" oriented, with the Annales justification (one or two columns, 8 or 16.5 x 21.0 cm). The line art drawings must allow a 50% linear reduction. These drawings are to be scanned at a resolution of at least 600 dpi (1200 dpi preferred), final size. High quality pictures are to be scanned with a minimal resolution of 600 dpi (1200 dpi preferred), final size. They are presented in their final size (8 or 16.5 x 21.0 cm) and organised by their authors, with all the annotations and figure numbers. The figure numbers should be in Arial or Helvetica 10 pt (final size). All the illustrations organised in plates must be numbered in Arabic numerals in the order of their citation in the text. The desired placement of the figures must be indicated in the text margin.

The legends of the figures should be short but fully understandable without reading the main text; they must be given on a separate page after the tables. A translation of these legends is optional.

The figures organised in plates are presented after the legends, one plate per printed page.

The figures are submitted in TIFF, AI (line drawings, pictures) or EPS (vectorial) formats. JPEG files are usable only if their compression is very low. For an easier transmission the figures should be compressed in ZIP, RAW or LZW format. The JPEG format should not be used.

Colour illustration is welcome, if it reaches high quality standards. A financial contribution is required from the authors.

Mapping

All the localites cited in the text should be easily found by the readers. If they are not large cities or well known regions, it is highly recommanded to provide their conventional geographical coordinates. These coordinates should be given in DM format, e.g. "Brussels [50°50'N 4°21'E]". More accurate coordinates are rarely useful, and only when a GPS was used. In this last case, the recommanded system is WGS 1984, while the coordinates should be in DMS format, e.g. 45°50'32"S 35°21'10"W. If other coordinate systems are used, it needs a precise explanation in the Material & Methods section.

Whenever possible, the conventional coordinates of the locus typicus should be given, with the altitude.

Geographical maps must include coordinates in their margins. The seas should be filled with a textured background. The background, lines and characters must be easily readable with a 50% linear reduction. For the sake of legibility, it is recommended to use no more than 5 different distribution symbols on the same map. The maps must be given in TIFF or EPS format. Disputed political boundaries should not be featured.

References

References should be given as in the following examples: "Paulian said (Paulian 1988)"; "As written by Paulian (1988)"; "(Regier & Schultz 1998: 331)";"(Bartels 1983; Paulian 1988; Bitsch 2001)"; "(Bontems 1988; Jamet et al. 1999)". Only published papers or papers accepted for publication ("in press") can be included in the references list. Unpublished references must be cited as "pers. com." (oral communication) or "in lit." (letter or unpublished material). The references must be identified as in the following examples:

Book:

Özbek H. 1983. Doğu Anadolu’nun Bazı Yörelerindeki Bombinae (Hymenoptera: Apoidae, Bombidae) Türleri Üzerinde Taksonomik ve Bazı Biyolojik Çalışmalar, Atatürk Üniversitesi Yayınları, Erzurum, 70 p.

Paulian R. 1988. Biologie des Coléoptères. Lechevalier, Paris, 719 p.

Thesis:

Bartels P.J. 1983. Polygyny and the reproductive biology of the Argentine ant. Ph. D. Dissertation, University of California, Santa Cruz, 205 p.
Dupont R. 1988. Phylogénie des Hyménoptères Figitidae. Thèse de doctorat, Université de Liège, Liège, 307 p.

Part of a collective publication:

Bitsch J. 2001. The hexapod appendage: basic structure, development, and origin, p. 175-193 in: Deuve T. (ed.), Origin of the Hexapoda. Annales de la Société entomologique de France (n.s.) 37: 1-304.

Bontems C. 1988. Localization of spermatozoa inside viviparous and oviparous females of Chrysomelinae, p. 299-316 in: Jolivet P., Petitpierre E., Hsiao T. H. (eds.), Biology of Chrysomelidae. Kluwer, Dordrecht.

Part of a book serial:

Brindle A. 1969. Insectes Dermaptères. Faune de Madagascar, 30, ORSTOM-CNRS, Paris, 112 p.

Proceedings:

Medvedev L.N. 1971. The ways of evolution and phylogeny of Chrysomelidae (Coleoptera). Proceedings of the 13th International Congress of Entomology 1: 271.

Paper in a serial:

Danks H.V. 1971. Biology of some stem-nesting aculeate Hymenoptera. Transactions of the Royal entomological Society of London 122 [1970]: 329-399.

Paper with several authors:

Jamet C., Waller A., Albouy V., Caussanel C. 1999. Description d'espèces nouvelles de Dermaptères de Madagascar et mise à jour d'une liste de Dermaptères malgaches. Annales de la Société entomologique de France (n.s.) 35: 71-90.

Regier J.C., Schultz J.W. 1998. Molecular phylogeny of arthropods and significance of the Cambrian "explosion" for molecular systematics. Molecular Biology and Evolution 14: 902-913.

Paper with several authors:
The original title should be romanised with the BGN/PCGN system PCGN (see http://gort.ucsd.edu/edocs/fed/USBGN_romanization.pdf), as in the next samples.

Marikovskaya T. P. 1972. K biologii pchelinykh (Apoidea) Yugo-Vostoka Kazakhstana [On the biology of bees (Apoidea) in southeastern Kazakhstan]. Trudy Vsesoyuznogo Entomologicheskogo Obshchestva 55: 187–216. [In Russian].
Pesenko Yu. A. 1984. Pchely triby Nomioidini (Hymenoptera, Halictidae) fauny Mongolii: dopolneniya i izmeneniya [Bees of the tribe Nomioidini (Hymenoptera, Halictidae) of the Mongolian fauna: additions and corrections], p. 482–483 in: Korotyaev B. A. (ed.). Nasekomye Mongolii [Insects of Mongolia]. Vol. 9. Nauka, Leningrad. [In Russian].

Manuscript submission

In a first step, the paper is submitted exclusively through email. The e-submitted file should be in PDF format with all figures. The text only should be sent in DOC orRTF format.

The file names must comply to the following format:

ASEF_Author1_taxon_year.PDF

With, if necessary, the accessory files:

ASEF_Author1_taxon_year_text.PDF,
ASEF_Author1_taxon_year_tab.PDF,
ASEF_Author1_taxon_year_figs_1.PDF,
ASEF_Author1_taxon_year_figs_2.PDF,
ASEF_Author1_taxon_year_annexes.PDF, etc...

(e.g.: ASEF_Tchuenguem_Lipotriches_2005.PDF).

All the files must be obviously linked by their names. For e-submission, in addition to the required Adobe Acrobat PDF file, it is very useful to provide the original file in a Microsoft Word compatible format (DOC or RTF).

All the files are to be sent to the Editor-in-Chief (pierre.rasmont@umh.ac.be) with a copy to the Editing board (anel@mnhn.fr). If email access is impossible or if the annexed files are too large for email, the files must be copied onto a CD and sent to the Editing board (André Nel, 45, rue Buffon, F-75005 PARIS, France). The authors are invited to propose the names addresses and emails of five potential referees.

The authors receive an email acknowledgment of receipt. If this acknowledgment of receipt is not received within two weeks, the authors are advised to contact the Editor-in-Chief.

The paper is submitted to review by two referees. Thereafter, the final decision of acceptance, revision or rejection is taken by the Editorial board. Manuscripts which do not comply with the present instructions are returned to the authors for revision.

In case of final acceptance, the final version is to be sent by email or mailed on CD-ROM to the Editing board, together with all original illustrations and annexes.

Be careful to remove the Microsoft Word "Track changes" option and to accept all of the modifications before sending any file.

The proofs are sent by email to the authors in PDF format. The corrections must be returned within 5 days. Proof corrections must be limited to typographic or editing mistakes.


Separates

The separates must be ordered together with the proof corrections. They are charged to the authors (see "Prices").

Published PDF files

Open Access. The PDF of the papers are freely downloadable on the website of the Annales (http://ann.sef.free.fr/), following the Open Access mode, Golden road. Edition costs are charged to the authors. The authors are invited to contact the Editor-in-Chief (pierre.rasmont@umons.ac.be) to be informed on the current charge rates.